Generate a Negotiated Care Plan
Turn an assessment PDF into a complete WA Negotiated Care Plan in minutes.
A Negotiated Care Plan is the backbone of an AFH resident record — and writing one by hand from an assessment is slow, repetitive work. VentoFlo reads the resident’s assessment, extracts the care data, and produces a formatted WA-format Negotiated Care Plan you can review, sign, and store. In the same pass it can seed the resident’s daily ADL tasks and draft a CARE classification estimate.
Step by step
- 1
Open the resident and start the generator
From the resident’s record, scroll to Documents and click “Generate Negotiated Care Plan.” The resident starts with no care plan, no ADL tasks, and no classification — you’ll see all three populate by the end.
- 2
Upload the assessment PDF
Drag in the resident’s assessment (or physician’s order). VentoFlo accepts scanned documents and uses AI to read them — no retyping.
- 3
Let the AI extract the care data
The system pulls allergies, diagnoses, ADLs, care preferences, and more, each tagged with a confidence score so you can see what to double-check.
- 4
Accept the resident details it found
When the assessment surfaces details that fill empty profile fields — allergies, medical conditions, physician, pharmacy, case manager — review them and apply the ones you want. Resident identity (name, DOB, room) always stays provider-controlled and is never overwritten.
- 5
Review and generate the plan
Confirm the extracted plan in the editor, then generate. VentoFlo creates the formatted Negotiated Care Plan PDF, auto-creates the matching daily ADL tasks, and drafts a CARE classification for review.
- 6
Open the finished care plan
The completed, WA-format Negotiated Care Plan is saved to the resident’s Documents — ready to download, sign, and present at inspection.
Why it matters
- A current, signed Negotiated Care Plan is a core WAC 388-76 requirement and one of the first documents an inspector asks for.
- Accepting the extracted details keeps the resident’s profile, allergies, and care team current — the same data then flows into the eMAR, ADL tasks, and reports.
- What used to take a caregiver an afternoon becomes a few reviewed clicks, with confidence scores keeping a human in the loop.
