Import a Completed Drill Log
Already ran a drill on paper? Let AI read the completed 21-065 into a digital record.
Plenty of homes still run drills on paper. Instead of re-typing the form, upload a scan or photo of the completed DSHS 21-065 and VentoFlo reads it into the drill form for you — start and end times, each resident’s participation and evacuation time, the equipment checks, the water temperature, and the findings. Nothing is saved until you review it line by line, and residents are matched to your roster rather than guessed.
Step by step
- 1
Open the importer
From Compliance → Emergency Drills, click “Import Drill Log.”
- 2
Upload the completed form
Drop in a scan or photo of the paper drill — PDF, JPEG, PNG or WebP. The original file is kept on the drill record.
- 3
Let the AI read it
Click “Read Document.” In a few seconds VentoFlo transcribes the whole form, with a confidence rating and notes on anything it had to interpret.
- 4
Review the filled-in form
Every field is populated — times, participation, equipment checks, and even the water temperature read straight off the page. Residents are matched to your roster; anything unclear is flagged rather than guessed.
- 5
Check and save
Confirm each field, then save. Nothing is stored until you do — the paper drill becomes a complete, searchable digital record.
Why it matters
- Digitizing paper drills means one searchable, inspection-ready history instead of a binder — without the re-typing that invites transcription errors.
- Matching residents to your roster (and flagging what doesn’t match) keeps the imported record honest rather than auto-filling a wrong name.
- Keeping the original scan attached to the record preserves the source document behind the digital entry.
